Privacy Policy Canada English

This notice (“Notice”) will provide information on our data processing activities concerning your personal information (“PIs”) collected/ required to connect and to use ENGIE Candidate Portal (i) to create an account to store your application information and/or (ii) to apply for a specific job opening in an Entity that belongs to ENGIE Canada Inc. and its affiliates and its subsidiaries (“ECI”, “we” or “us”). 
The relevant entity to which you’re applying for a job position is indicated within the specific job offer. This Notice considers the rights and obligations in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and the Canadian provincial privacy laws applicable.
Please note that there is an accept and decline button attached to this Privacy Notice. Due to technical issues, it is not possible to remove it.  
Please select  ‘accept’ to start/pursue the application process. This confirms that you have read and understood the terms of the Privacy Notice. If you choose to ‘decline’, you will be asked to confirm your choice. Please note that if you decline, no profile will be created for you and you will not be able to apply for a job with us. 
ECI has implemented this data processing for the following purposes:
•    To enable you as a candidate, to apply for a job position posted by an entity belonging to ECI or its relevant affiliates; 
•    To enable you with your consent and according to your preferences described below, to join the pool of candidates used by ENGIE to promote its open positions;
•    For recruiters, to allow the management of your candidature including:
- The storage and review on your curriculum vitae and any relevant information you provided; 
- Automation of the hiring process (identifying and organizing candidates through the automated process).
In this data processing, the below categories of personal information may be collected about you:
•    Identity and contact information (e.g., name, surname, phone number, address);
•    Training/education information (degree, credential and dates);
•    Protected information (e.g., gender, race/ethnicity, military or veteran status, disability);
•    Professional experience or employment related information (e.g., Curriculum Vitae, position and job occupied, characteristics of the position sought by the candidate); and
•    Candidature/application process related information including the application submission (e.g., sourcing, social networks, spontaneous application), the results of tests carried out as part of the recruitment process (e.g., technical skill evaluation, language skills test); and the general assessment of the suitability of the application for the position to be filled.
Your personal information is retained for a period of 4 years after the last connection activity to your profile. At the end of this period, your personal information including your candidature profile will be automatically purged. However, If you have not been selected for the job position, information related to your application management and the assessment of suitability for a job position (e.g., cover letter, tests or meeting notes) will be purged 12 months after the end of the recruitment process.
Your personal information will be processed by the relevant administrative and recruiting services of ECI. 
Your personal information can also be accessed by some ENGIE IT employees and its subcontractors, as part of their mission to maintain the application. Access to your data will be based on the “need to know” principle. 
Your personal information may be transferred outside Canada and in particular to some ENGIE IT subcontractors (Accenture, Textkernel and SAP) who participate in the application maintenance maintain the application from India. Such transfers will be subject to reasonable controls to protect the relevant information.
While creating your account in the ENGIE Candidate Portal, you will have the possibility to choose the visibility level of your personal information amongst the 3 following options: 

 Option 1: Only recruiters managing jobs I apply to (ENGIE recruiters can only see your profile when they are involved in the job(s) you applied to and will not be able to approach you for other job opportunities)

Option 2: Only recruiters managing jobs of an ENGIE Entity in your country / region of residence (ENGIE recruiters managing jobs that are located in the same country as of your current country of residence can potentially see your profile and approach you for other job opportunities).

Option 3: All recruiters managing jobs of all ENGIE entities worldwide (all recruiters within ENGIE can potentially see your profile and approach you for other job opportunities).

You will have the possibility to change that option by yourself, anytime, by accessing your Candidate Profile in the ENGIE Candidate Portal.
Use of the automated decision-making technology:
In the context of its recruitment activities, ENGIE uses TextKernel tool to help recruiters efficiently and objectively select the most qualified and suitable candidate for a job position. 
Your application will be automatically processed by TextKernel to identify your skills and your professional experience using keywords selected by the recruiter.
TextKernel employs algorithms to sort your application based on their relevance to the search criteria set by the recruiter (skills, professional experience,..). Your application will be classified by Textkernel according to the keywords identified by the recruiter for the position he or she is looking to fill.
The recruiter will then analyse the list of candidates suggested by TextKernel and decide who will be retained for the rest of the recruitment process. The final decision is not based exclusively on an automated processing, with a human intervention to take the decision.
You have the right to contest the decision using automated technology and also the right to request a human review in order to obtain a re-examination of your situation and/or an explanation of the decision taken or to contest it within one month of receiving the recruiter's decision not to continue the recruitment process. 
This right does not prevent you from exercising the rights mentioned in point below. 
In accordance with the applicable regulations, you may exercise your rights to access and correct your personal information.

To exercise your rights, you are invited to send your request to privacy.engiena@engie.com or by mail at ENGIE North America Inc., 1360 Post Oak Blvd., Suite 400, Houston, TX 77005 Attn: Privacy Department. Please note that in order to process your request to access or correct your personal information, we must be able to verify your identity and then request you additional information as proof of your identity.   

For additional information about how to exercise your rights and about our privacy practices, please consult our Privacy Policy  (https://www.engie-na.com/privacy/).  

For any questions or concerns about this notice or if you need assistance to exercise your rights, please contact us at privacy.engiena@engie.com. 

Privacy notice updated as of 2023-03-14